Payment Procedure Visa application section of the registration form must be filled out. Copy of passport and travel itinerary also needs to be uploaded. Please download the itinerary template and be ready to upload it before you proceed to registration. It will take a few working days to send you documents by e-mail.
Immigration procedures to Japan
- VISA Application
After October 11th, those who did not need a visa to enter Japan will no longer need to apply for a visa.
Currently, all foreign nationals who wish to newly enter Japan need to apply for a visa except for those with re-entry permit. The VISA application consists of the following three steps. The Humanoids2022 organizing committee and our travel agency will support the steps 1&2 with additional fee (JPY10,000). If you need the support, please check the corresponding box on the online registration system. Registration of the Entrants, Returnees Follow-up System (ERFS) The conference needs to register visitors' information to the ERFS. Please fill in the form on the online registration system . The organizing committee will provide the certificate of the ERFS.ERFS application will be no longer needed.
Arrangement of the VISA application documents
In addition to the certificate of the ERFS, some documents are required for VISA application. Please refer to Application for Visa for foreign nationals eligible for Phased Measures toward Resuming Cross-Border Travel for more details.
Submission of the application documents
Please submit the required documents to Japan’s overseas establishments in your country / region.
- Registration of visitor's information to a system (MySOS)
Please create an account and answer questionnaires at Health Monitoring Center for Overseas Entrants (HCO), Ministry of Health, Labour and Welfare. We strongly recommend that you use the fast track through MySOS apps, if it is available for you.
Japanese Border Measures Every passenger entering Japan must submit a completed questionnaire (2. MySOS), and a vaccination certificate or a negative COVID-19 test result. One's quarantine depends on the classification of the country or region (“Red”, “Yellow” and “Blue” categories) of stay prior to one's arrival in Japan as well as one's vaccination status. The Japanese government can only approve vaccination certificates that indicate the use of vaccines which are approved in Japan. Those who are required to isolate must submit a written pledge to complete follow-up health checks. The required certificates and the country/region categories are shown in the following tables. If you will visit Japan from "BLUE" country/region and have a valid vaccination certificate, no quarantine is required for this travel.
Please refer to the webpage of the Ministry of Health, Labour and Welfare of Japan for more information.